GP2GP Transfer of Clinical Notes for a patient to other practices

 

• GP2GP allows notes to be sent electronically in a format that GP2GP enabled Practice Mangement Systems can understand. Currently this includes MyPractice, MedTech and Houston sites. Intrahealth's Profile sites will soon have this capacity. 
• Records can then be loaded into the appropriate regions e.g. Problem lists , Medications and allergies will be loaded into the correct lists.
• Consultation notes will appear in a similar fashion to those written within their own systems. 

Initiate Transfer

• Access the GP2GP Transfer program from the Tools Menu.  Tools >> Downloads >> Transfer Notes using GP2GP

 

• Identify the patient using the orange search box

• Select the Format and Method of the Electronic File 

  • Encrypted file using Healthlink
    • This is the usual method. A secure file will be delivered to the practice over the Healthlink Network
    • You must enter the recipient's Healthlink mailbox (EDI account). (Use the [...] button to search your address book)
    • Optionally enter the Practice ID, Practitioner name and ID when available.
    • Press [Create] on the toolbar above to produce the file and pass it to Healthlink to deliver. 
  • Encrypted file to a nominated folder
    • Use this method when the file is larger than 5MB or the patient will carry the file with them to a practice with GP2GP enabled Practice Management  system
    • Specify the location (Use the [...] button). This may be a location on your hardrive, a USB stick or Drive, a CD or DVD 
    • Press [Create] on the toolbar above to produce the file and place in at the specified site. 
  • Unencrypted file to a nominated folder
    • Use this method when the file is destined for a site that is capable of reading a CDA formatted file (e.g. Overseas)
    • Do not use this method unless you have confirmed that the recipient site will be able to read this file format.
  • PDF Document
    • Use this format when the patient wants a copy of their records or they wish the file to be easily read by anyone.
    • Ensure that the patient is aware that there is no security on this file .
    • The file may be secured by zipping it and adding a password but this is not a robust process.
    • Specify the location (Use the [...] button). This may be a location on your hardrive, a USB stick or Drive, a CD or DVD 
    • Press [Create] on the toolbar above to produce the file and view it. 
    • PDF documents may also be printed at this point. 

 

• Recording Transfers

  • Once a file is created , an note will be recorded within the patient notes. This is visible in the progress notes :

 

• Tasks for GP2GP notes transfers are also updated

 

 

 

 

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